Introduction

In this article, we will learn about how you can use the 3-way matching feature in Odoo ERP to handle purchase transactions. This is a simple but very effective way to handle purchase transactions in an ERP system.

This is a simple but very effective way to handle purchase transactions in an ERP system.

This is a simple but very effective way to handle purchase transactions in an ERP system.

In the example below, we will consider 3 ways of matching:

• Purchase requisition – You can create a purchase requisition and enter all the relevant details before sending it for approval. Once approved by your manager or senior manager, this will go into Issuing Cheque/Draft mode where you can then issue cheques/drafts against it.

The process involves creating a purchase requisition and sending it across for approval.

The process involves creating a purchase requisition and sending it across for approval. Once the requisition is approved, you will be able to execute the purchase order through Odoo ERP.

The request gets approved by the approvers and if there is no objection, it gets approved.

The request gets approved by the approvers and if there is no objection, it gets approved.

Approvals are based on the requisition. Approval can be done in three ways:

• Approval by the approvers without any objection. The user must enter a name and then choose an option from a dropdown menu (approve or reject). The person who approves will be notified via email when they approve or reject an item.
• Approval with objections from other approvers/users who have access to that record type in Odoo ERP such as Product Manager, Sales Engineer, etc., where only one of them has access rights for each record type such as Purchase Order or Invoice, etc., so there could be multiple approvers for one record type but not vice versa. In this case, all approvers need to agree upon something before proceeding further otherwise you cannot move forward with further steps like sending out emails, etc.,

When the requisition is approved, you have to send it back to the buyer and ask him/her to issue the cheque/draft, etc.,

When the requisition is approved, you have to send it back to the buyer and ask him/her to issue the cheque/draft, etc.,

The following steps are involved in this process:

• Approve Purchase Requisition: In this step, you need to go through all your purchase requisitions and approve them based on their status.
• Issuance of Cheque/Draft: Once approved by you, let’s say “John”, he will issue a cheque or draft (as per your company policy). This step also includes the reconciliation of purchase orders through invoice generation so that there won’t be any discrepancies between invoices and actual payments made by customers.

3-Way Matching Purchase Functionality Odoo ERP

The 3 way matching purchase functionality in Odoo ERP provides a simple but very effective way to handle purchase transactions in an ERP system. In this process, you create a purchase requisition and send it across for approval by the concerned authorities before the goods can be procured. This helps in reducing wastage of time & money as well as ensuring that only those items which are needed are ordered from suppliers.

The process involves creating a purchase requisition (PR), sending it across for approval by relevant authorities and then once approved, creating an invoice for payment purposes

Conclusion

In the end, we hope this article was able to educate you on how 3 Way Matching Purchase Functionality Odoo ERP can be implemented in your business. We understand that purchasing goods and services can be a tedious process but with the right tools, it doesn’t have to be!